Issued by the Management Committee of This charter is an addendum to the Society Byelaws of Wai Woods Cluster I, II & III Cooperative Maintenance Society. It lays down the rules which have been agreed by the co-operative society and is binding on all members of the society. Any issue in interpretation of the rule is to be referred to the Managing Committee members and they will clarify the society’s stand accordingly. The objective of these Code of Conduct is for members to have a common understanding of the society’s norms and to avoid disputes arising between members and the Society. All the members are shareholders and hence owners of the society. It is up to them to ensure that its security, amenities, hygiene and upkeep are kept at a high standard. The Members Charter has been framed to help us to collectively achieve the objective of making this a premium complex. All members have to ensure that these rules are adhered to by all residents – their family members, guests, servants and tenant/licensees etc. Being responsible members of the society, it is for us to discharge our obligations towards the community by conserving water, electricity, consuming less and ensuring recycling of natural resources. The following are the standing instructions to Security Personnel. Members/residents are solicited to cooperate in execution of these instructions: Members/residents are advised to use parking sticker on their vehicles issued by the Society. The number of parking stickers will be limited to the number of plots owned. The sticker will have the vehicle registration number and should be pasted on the vehicle. Improperly parked vehicles, causing avoidable inconvenience to others, will be a violation by the Society Rules. Vehicles cannot be parked in areas other than the designated parking areas. Vehicles of visitors should be parked in the earmarked visitor parking slots. Overnight parking for visitor’s vehicles will not be allowed in the building compound without prior permission from the society’s office, which may include charges as specified. No honking is permitted within the premises. The speed limit within the premises is 5 kmph. Sleeping/lying down on the lawn, either during day time or at night, cycling or dog walking on the lawn [except the designated area for pets] is not permitted. Please do not throw waste from the flat into flower pots etc. Bringing eatables / having a picnic on the lawns is prohibited Please do not (and also educate children not to) pluck leaves & flowers or damage any plant; Please discourage any activity that damages the central park in any manner. Members/residents are advised to notify before carrying out any major repairs, renovation or alteration in their premises and obtain prior written permission. For minor repairs (as specified in Annexure 1), no permission is needed. The repair work must not cause any inconvenience to flats occupied by other members / residents; The Society reserves the right to refuse permission for changes which in their opinion will damage / alter / irreparably harm the common amenities / façade of the premises. A member should make an application for obtaining permission from the society at least 15 days before work is scheduled to commence by furnishing necessary details of the work to be carried out. The work shall be carried out only during the permitted hours, viz. from 08.00 a.m. to 1.00 p.m. and 2.00 p.m. to 07.00 p.m. No work will be allowed on Sundays and Public Holidays. Workers will not be allowed to remain in the building beyond the time of work closure. The member shall be required to deposit interest free refundable deposit with the Society as prescribed. In addition to the above deposit, the member will have to furnish a duly signed indemnity in the form specified in Annexure 2 at the time of applying for permission. After the repair work is completed, the deposit will be refunded within 15 days, after deducting the cost of damages if any. In case the cost of damage exceeds the deposit amount, the extra cost shall be recovered from the member within 15 days. Rubble / waste material should be accumulated in the member’s property and disposed directly outside the WaiWoods premises. Input material for the approved repairs/changes must be stored in the member’s premises and not anywhere else. It shall be the responsibility of the members to obtain necessary permission from the Municipal Authorities as may be required from time to time and members shall have to provide an undertaking to the effect that necessary approvals from relevant authorities have been obtained and such changes / modifications are in compliance with law. The Managing Committee is at liberty to impose such other relevant conditions as may be required from time to time; Always throw waste only in the garbage bins within individual homes or designated garbage bins in common areas within WaiWoods Society premises. Garbage should be disposed in accordance with the rules specified by the Society from time to time Do not throw liquid waste like sabji, dal, sambhar, etc. directly into the garbage bins because this leads to breeding of mosquitoes/insects Always put your garbage in a garbage disposal bag before dumping it into the garbage bins. The garbage bags should be tied up before disposal. This is not only hygienic but also ensures safety of the staff member who removes garbage; Please ensure that no servant is allowed to sleep either during day time or at night in Club House, Gardens or to make any kind of nuisance in these places; Members should ensure that plants / artefacts outside their premises obstruct movement etc. the roads should, at all times, be free of any encumbrances Do not misuse or damage common facilities and amenities and instruct your domestic help and visitors accordingly; Security staff has been empowered to enforce this rule strictly and to physically remove such servants or luggage etc. from these places. Members/residents are advised strictly not to encroach upon the common areas of the Society. Such encroachment will be viewed seriously, and the Managing Committee will take all steps for eviction of the same in addition to levy of penalty to be decided by it; Members/residents are strictly prohibited from smoking/ drinking in the common area of the Society or do any such act(s) which are obscene, unsocial or uncivilized. Use of club house facilities is restricted to authorized members of the society and those residing as tenants/lessees with prior approval from the society. This facility can be availed of only during prescribed hours as decided by the society from time to time; Plot owners and their family members residing with them in the flat can only use these facilities on producing of ID card issued for the purpose. No ID card will be issued to the persons who are occupants of flats that are let out as guest houses, service apartments or to students. Guests of flat holders may be allowed to use the facility of the club house on payment of Rs. ?? – per day per person or as may be decided by the society from time to time. The guest has to be accompanied by one of the ID card holders of the respective flats and entry made in the register maintained for the purpose; While using the club, the Rules of each facility as displayed in the area should be adhered to. Bins provided in each facility area should be used instead of littering the common area. A Member wishing to give his /her property on leave & license (L&L) should submit an application to the Society in the specified format (refer Annexure 3). A copy of the L&L agreement should also be submitted for approval; The member will be required to pay non-occupancy charges / non-occupancy clubhouse charges as per the Society rules for leave and license / subletting of flats. In case the flat is let out during the course of a month, such charges will be applicable for the full month. Members should give prior intimation in writing about details of the tenant, date and time of shifting, so that security can facilitate the entry of their luggage/ vehicle and record it in the register. Use of service lifts for shifting of luggage / furniture will entail a charge of Rs. 1000 per relocation. Any damage incurred during shifting will be recovered from the member Members/tenant should compulsorily submit the “Tenant Information Sheet” at the nearest Police Station within three days of the tenant shifting in and hand over a copy of the same to the Society’s office In case of leasing / leave and license agreement involving foreign nationals, relevant police requirements / approvals / registrations should be obtained and copies furnished to the Society at the time of application. All leave and license agreements have to be compulsorily registered by the member and a copy of the same has to be furnished to the Society. All members, their families, guests and tenants/lessees should adhere to the detailed club rules that may be applicable at any time. The member will be required to pay additional clubhouse charges as non –owners’ subscription Fee besides the normal non–occupancy charges 10% of the maintenance charges as per the Society rules for leave and license / subletting of Bungalows/Plots. In case the flat is let out during the course of a month, such charges will be applicable for the full month. Compliance with any other Government provisions / laws must be adhered to and the responsibility for this lies with the members. The Society reserves the right to meet prospective lessees before giving permission. Such permission could be denied at the discretion of the Managing Committee. Members are advised to adequately instruct tenants / licensees, about the rules & regulations of the Society, procedure for collecting their vehicle labels, etc. before they shift and request them to maintain cordial relations with everyone in the Society; In case a tenant/lessee is vacating the premises, concerned Member or his tenant should give at least 30 days’ notice to the Society in writing; Vacating tenant or the Member should clear all dues (water, electricity, etc.), obtain a No-Dues-Certificate and collect the Gate-Pass from the Society office before leaving Any damage to the property of the society will be the responsibility of the owner; In order to maintain a clean and safe community, we ask our residents and visitors to comply with the following rules: Please ensure the Pets are vaccinated in accordance with their medical schedule. When out of the premises, Pets must always be on a leash, except when inside the area designated for the Pets. Pet owners are requested to control the pets from getting too close to other residents Kindly keep Pets away from unaccompanied small children and very senior citizens. Pet owners are requested to ensure that their Pets always wear an identification collar/tag, with the contact address/phone number of the owner prominently mentioned on the tag. All Pet owners are requested to note that Pets are not allowed in the vicinity of the Club House, or in the other lawns. The pet owners will ensure that the WaiWoods premises are not littered in any manner by their pets. For Poo and Pee the Pets may be taken out of the Main Gate or to the designated area. The escorts shall be responsible for cleaning up and disposing pet waste in an appropriate manner and hence must always carry cleaning material like plastic and/or paper containers. No flat, parking slot or store room or a part thereof, can be transferred, assigned or sold without prior permission in writing of the Managing Committee of the society; Members desirous of selling their flats should ensure that they negotiate only with those individuals, who are eligible to become Members of our Society as per our Bye-laws; Members should apply in writing about their intention to sell and seek a “No Objection” letter from the Society; Society will, within 15 days of receipt of this request, issue a letter conveying its no-objection, stipulating all the conditions, prescribed under the Bye-laws of the Co-operative Housing Society Limited; The member or the transferee shall be liable to pay applicable transfer fee as determined by the Society from time to time With a view to checking undesirable elements entering the society’s premises at night, the main entrance gates shall be closed between the hours 10:30 p.m. to 6.00 a.m. However, a watchman would be posted at the gate during the said hours to open gates for members coming in or going out during these hours. Musical instruments should be played in the flats at a reasonably low volume, so as not to cause disturbance or annoyance to neighbors. Blaring use of T.V., Radio or any musical instrument as well as unnecessary blowing of car horn should be avoided. Servants and drivers should also be instructed to abide by this rule strictly. Security guards are empowered to intervene in case of noise above acceptable level Spitting, particularly of pan-juice, by residents or their servants in on the road, in the common areas such as clubhouse or garden. Society will discourage hawkers, door to door agents and vendors other than the authorized delivery personnel No sales representatives shall be permitted to visit the members inside the flats unless the concerned member informs the Security guards stationed at the main entrance gate; Only approved vendors holding ID’s by the Society will be allowed to enter inside the bungalows; All payments to the Society made only by Cheque or Online transsactions. (Details can be taken from the Society Office). Receipt for all payments shall be issued by society office. Members shall get receipts of all the payments made by them within 15 days of the cheque being realized; For convenience of Members/tenants, cheques/written complaint, etc. could be dropped through the slot provided in the door of the Society office, leading to a drop-box within, even after office hours; Society will celebrate Independence Day, Republic Day, or other festivals or get together and shall spend money for such celebrations which would be decided by the Managing Committee; Members/residents may note that if they collectively wish to celebrate any function to commemorate festivals like Christmas, New Year, etc., then the Managing Committee needs to be informed at least 5 days in advance to facilitate such gatherings. Financing from such functions shall come from the contribution of interested members. As a token of good-will, the use of electricity/water for conduct of such community gatherings, may be permitted. Members/residents may please note that such social gatherings shall be strictly confined only to the Members/residents of the Society and must be carried out only with prior approval of the Managing Committee; Members/residents should not use the services of Society staff for any personal work. The staff have been strictly advised to refrain from performing personal work of any Member/resident; Members/residents are requested to immediately inform the Security Guard/Caretaker if they find anyone moving in suspicious circumstances or notice anything alarming/ objectionable; Members/tenants are requested to deal with the staff members and service providers courteously; Members/tenants are requested to immediately report to the Managing Committee in case they find any of the staff employed by the Society or the Service Providers misbehaving or not performing their duties/functions properly to the MC. In the best interest of all members, they are requested to furnish their “member’s data sheet” in the specified format available in the society’s office and also update the same immediately whenever any change occurs to the data furnished earlier. Members shall be solely responsible for all consequences for its non-compliance. For all violations / breaches / non-adherence to any of the rules / regulations / guidelines / defaults as stated above, the Society shall impose a minimum fine as prescribed- for each of the categories mentioned above, which may be changed at the sole discretion of the Society; Member/tenant can also communicate their suggestions and views through the e-mail ID of the Society: mc@wwra.online The Society shall call an Annual General Meeting within a period of three months after the date fixed for completing or drawing up of its accounts for the year. At least 14 days clear notice shall be given to members. At every Annual General meeting, the Managing Committee shall lay a statement of Income and Expenditure Account, Balance Sheet, a Report by the Managing Committee regarding the Society’s affairs. Failure to do so may attract the disqualification of the members of the Managing Committee and other penalties. A Special General Meeting can be called by the Chairman of the Society or by majority of the members of the Managing Committee. Members too can requisition for such a meeting if 1/5th of the total members of the Society endorse this requisition. At least 5 days clear notice to be given to members A meeting will be held only if the quorum is achieved. For a General Body meeting, the quorum shall be 2/3rd of the total no. of members of the Society or 20, whichever is less. Holding of adjourned meeting will not require quorum. However, as responsible members of the society each member should make it a point to attend all meetings as per the scheduled time to arrive at a democratic decision The decision taken in the general body meeting by the members present will be binding on all members. The final authority of the Society vests in the General Body of the Society comprising of all the members. The first Managing Committee will be appointed for a one-year term by the society members in the general body meeting and they will be in charge of managing the day to day affairs of the society. The Managing Committee will be responsible for maintaining registers, books of accounts and all documents pertaining to day to day affairs of the society. It is the duty of the Managing Committee to arrange for holding of elections of its members before the expiry of its term. Management of the Society vests in a duly constituted Managing Committee. The details of the Managing Committee will be registered with the Registrar of societies in the prescribed format. Office bearers of a Society can be removed by the way of No confidence motion. Such a no confidence motion has to be supported by at least one-third of the members of the managing Committee. Removal from office is affected only after the resolution is passed by a simple majority in the Managing Committee. “Members of the Managing Committee shall meet as often as possible but at least once in a month” All dues arising out of the application of above rules will be levied on the member as part of the maintenance bill. This levy will be payable along with the normal maintenance charges and all norms relating to charging of interest, etc will be applicable. Outstanding dues of members beyond three months will be displayed on the Notice Board/Lifts/Common Areas. Details of members violating rules will be placed in the general body meeting and appropriate action, in accordance with Society Bye-laws, will be decided and taken. This Charter is inclusive and not exhaustive. The Managing Committee is empowered to amend/add/delete any of the above clauses, if it is felt or intended to serve the general/overall interest of Members/residents and of the Society. Minor repairs typically mean the maintenance and upkeep of existing furniture, fixtures, appliances, durables, furnishings, flooring and aesthetic features in a flat. Illustrative examples include: The time required for such minor repairs will not normally exceed 5 days at a stretch Any repair job that is likely to take more than 5 days will not be treated as a major repair and shall require prior approval Application for Additions/Alterations/Modifications Application for permission to ……………… [Only members are entitled to use this Application] Date: The Managing Committee WaiWoods Co-operative Maintenance Society Limited …………………….. Dear Sir, I, ………………………….am the member of WaiWoods co-operative Maintenance Society Cluster No….…. plot No. ………………. I propose to alter / modify / install ……………………………. (Details of activity to be mentioned) in the above bungalow/plot for a period of ………………………… by engaging M/s. ……………………………… (Service provider details to be given). I undertake and confirm that the proposed activity will not cause or damage the existing premises, nor it will cause any inconvenience and / or damage to other plots/bungalows situated in the society premises and indemnify the society and / or its members for any damages that may occur on account of the proposed modifications / alterations / additions. I further declare that the society is empowered to revoke its permission at its sole discretion that may be invoked in the event of violation of any of the rules, regulations and guidelines issued from time to time. I also agree to bear all the relevant deposits / charges which are required to be paid to the Society before proceeding with the alterations. Yours faithfully Applicant Application for giving Flat on Leave and license [Under the Bye-law No.43(2)ii)] A Form of application for Permission to sub-let, give on leave and license Or care-taker basis the flat or part thereof To, The Managing Committee WaiWoods Co-operative Maintenance Society Sir, I, Mr./Mrs./Ms.……..………..…………am the member of WaiWoods Co-operative Maintenance Society Ltd. holding Plot No ………. at Cluster No….. of the society. I propose to sub-let/give on leave and license/care-taker basis my bungalow/part of the bungalow to the person named hereinafter under an agreement (copy enclosed). The name of the person to whom the bungalow/part of the bungalow is proposed to be sub-let/proposed to be given on leave and license/care-taker basis, is Mr./Mrs./Ms.…………. ………. ……………… at……………/having office address at his/her/their application for nominal membership of the society in the prescribed form is enclosed herewith. I undertake to initiate legal proceedings against the licensee/ care-taker on my failure to secure vacant and peaceful possession of the flat from the licensee/care-taker on expiry of the original or extended period of licensee/care-taking and to make the society the party to the proceedings and to reimburse the expenditure which the society may be required to incur on legal proceedings to get back the possession of the flat/part of the flat. I also undertake to pay all the charges of the society, including Non-Occupancy Charges and Non-occupancy Club Charges every month / quarter within the time stipulated without any excuse from the date I part with the possession of the bungalow/ part of the bungalow till I get possession thereof. I request you please to grant necessary permission to sub-let/give on leave and licensee/care-taker basis the flat/part of the flat to the person herein above, mentioned for a period of ………………………. years/ …………………………………………months. ln case it becomes necessary for me to extend the period of sub-letting/giving on leave and licensee/care-taker basis the bungalow/part of the bungalow, I will submit an application for extending the period well in advance of expiry of the original period with due justification for extending the period. Place: Yours faithfully Date: Signature of the Applicant MEMBERS CHARTER
WaiWoods Cluster I, II & III CO-OPERATIVE MAINTENANCE SOCIETY LTD.Preamble
Security
Parking
Gardens & Lawns
Horticulture
Repairs, renovation and alteration
Garbage/Waste Disposal
Use of Common Areas
Club House Rules
Rentals
Pets
Sale & Transfer of Property
Closing gates at night
Noise Pollution
Spitting
Dealing with Hawkers
Miscellaneous
Payments
Committee and Meetings
Pending Dues and Escalations
Annexure 1
Minors Repairs
Annexure 2
Annexure 3
Members Charter
Wai Woods Residents Association > Members Charter